Viewing and managing incoming e-Invoices (mobile)

This article is about the affiliate Zoyya web app on mobile. Incoming e-Invoices on the mobile phone are viewed through Incoming receipts in the Main menu.

View on mobile is for checking vendor invoices, searching, filtering, opening details, downloading attachments, confirming receipt, rejecting invoices, marking invoices as paid, and using 2D barcodes for payment when these actions are available by invoice status.

Incoming e-Invoices that have already arrived through the e-Invoice system are viewed on the mobile phone. If the expected invoice is not visible, please contact Zoyya Support.

PLATFORM_SWITCH: Desktop · Mobile

When to use this option?

Viewing and working of incoming e-Invoices on a mobile phone is used when:

1. the supplier's incoming e-Invoices should be quickly reviewed,
2. you need to find an invoice by supplier, OIB or invoice number,
3. account status should be reviewed,
4. account details should be opened,
5. you need to download a PDF, XML or other attachment,
6. need to download the XML for multiple accounts in a ZIP file,
7. receipt of the invoice should be confirmed,
8. the incoming e-Invoice should be rejected,
9. the incoming e-Invoice should be marked as paid,
10. 2D barcode should be used for payment.

The initial setting of sending and receiving e-Invoices is done on a computer according to the article [Setting up outgoing and incoming e-Invoices (computer)] (https://help.zoyya.com/en/article/setting-up-outgoing-and-incoming-e-invoices-desktop-hddnb6/).

Operation steps

Opening a preview

1. Open the partner Zoyya web application on your mobile phone.
2. In the Main menu, open Incoming receipts.
3. If selecting a business entity is displayed, select the entity for which you want to view.

Search and filters

1. Enter the number of the account, supplier or OIB in the search.
2. Select a date filter.
3. For manual range, select From - To.
4. Remove the filters when you want to see a wider list of accounts again.

Opening details

1. Touch the incoming e-Invoice in the list.
2. See supplier, dates and amounts.
3. Download attachments when available.
4. If a status action is displayed, select the action according to the actual balance of the account.
5. If a 2D payment barcode is displayed, scan it in your bank or bank app when paying your bill.

Download XML

1. Mark the invoices with the XML attachment.
2. Use Select all when you want to mark available accounts according to the current filters.
3. Run Download XML.
4. When an account does not have an XML attachment, that account is not available for XML download.

When the expected bill is not visible

The input e-Invoice is not added manually in the overview. Contact Zoyya support and state that the expected incoming e-Invoice is not visible in Zoyya.

If the application displays the selection of a business entity, select the entity for which you are checking incoming e-Invoices.

Data in the list

Basic data is displayed on the incoming e-Invoice card:

1. account number,
2. total amount and currency,
3. invoice date,
4. supplier,
5. address and city of the supplier,
6. status.

The status is Received, Confirmed, Rejected or Paid.

Search and filters

Invoices are searched by invoice number, supplier or supplier OIB.

Date filters are available:

1. Current month,
2. Previous month,
3. Current year,
4. Previous year,
5. manual range Date from - to.

When the filters are active, the overview shows only the accounts that match the selected conditions. Filters are removed with the Remove Filters option.

Account details

The following are displayed in the details of the incoming e-Invoice:

1. supplier,
2. OIB of the supplier,
3. address of the supplier,
4. account number,
5. invoice date,
6. due date,
7. sums,
8. status,
9. attachments,
10. 2D barcode for payment when available.

Contributions depend on what the supplier sent with the e-Invoice. These are most often XML, PDF or additional files.

Statuses and actions

The incoming e-Invoice has one of the following statuses:

1. Received - the invoice has arrived in Zoyya and is awaiting confirmation of receipt.
2. Confirmed - receipt is confirmed; after that actions are available to decline and mark the invoice as paid.
3. Rejected - the account has been rejected and the reason for rejection has been recorded with it.
4. Paid - the invoice is marked as paid on the selected date.

Status actions are displayed according to the current status:

1. Receipt confirmation is displayed when the status is Received.
2. Reject invoice is displayed after confirmation of receipt.
3. Paid is displayed after confirmation of receipt.

In the case of refusal, enter the reason. When marking as paid, the payment date is selected.

Download XML

Accounts that have an XML attachment are selected on the mobile phone. An account without an XML attachment is not available for XML download.

The Select all option indicates the accounts that are available for selection according to the current filters. When accounts are checked, use Clear All to remove the selection.

When multiple accounts are selected and the XML download is started, the application downloads a ZIP file with the XML files.

2D barcode for payment

The 2D barcode for payment is displayed in the details when the information required for the payment, including the IBAN of the supplier, is available.

If the supplier has not submitted an IBAN in the e-Invoice, the application displays the message:

The supplier did not submit the IBAN information in the e-Invoice.

Connected

• Setting up outgoing and incoming e-Invoices (computer)
• Review and operation of incoming e-Invoices (computer)
• Review and operation of outgoing e-Invoices (mobile phone)

Updated on: 28/07/2026