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# How to set up and edit the group appointment schedule (desktop)

In this article, you will learn how to create and edit a **Booking schedule** for group appointments in the Zoyya partner web app on a computer.

**PLATFORM_SWITCH:** [Computer](https://help.zoyya.com/en/article/how-to-set-up-and-edit-the-group-appointment-schedule-desktop-hhlnp6/) · [Mobile](https://help.zoyya.com/en/article/how-to-set-up-and-edit-the-group-appointment-schedule-mobile-1hspuo1/)

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## What is a Booking schedule?

A **Booking schedule** is a template for group appointments. It defines which service is offered, when the group appointments can take place, how long they last, how many participants can join and whether clients can book online.

The **Schedule** screen is different. It defines the working hours and availability of an employee or resource. The Booking schedule uses that availability when concrete appointments are created.

Saving a Booking schedule does not by itself create appointments in the calendar. After saving the template, use **Create appointments** for the period in which you want the actual group appointments to appear in the calendar.

## Open the Booking schedule

Open **Settings > Employees and resources > Booking schedule**.

## Create the first group schedule

1. Select **Create schedule**.
2. Enter a **Schedule name** and select the **Valid from** and **Valid until** dates.
3. Add the service, duration, capacity and the days and times when the group appointment should be offered.
4. Choose whether **Online booking** is allowed.
5. Add regular participants when the same clients usually attend the group appointment.
6. Save the schedule.

The schedule is now saved as a template. It is not yet a set of concrete calendar appointments until you create them for a selected period.

## Create concrete appointments

1. Open the saved schedule.
2. Select **Create appointments**.
3. Choose the date range for which you want to create the group appointments.
4. Review the days, times, service and capacity, then confirm.

The selected appointments are then created in the calendar. The schedule can be used again to create appointments for another future period.

## Edit or extend a schedule

Open the schedule when you need to change its name, validity, service, duration, capacity, available days, times or online booking setting. Save the changes and review future appointments that use the schedule.

When you want to continue the same pattern after the current validity period, extend the schedule or create a new future template. Check the validity dates so that two templates do not unintentionally cover the same period.

## Participants and capacity

The capacity determines how many clients can be booked for each group appointment. Regular participants can be added to the template, while other clients can join through online booking when online booking is enabled. The available places also depend on the settings for the service and the group location.

## Common questions

#### Why do I see the Booking schedule but not appointments in the calendar?

The schedule is a template. Use **Create appointments** and select the period for which the actual group appointments should be created.

#### Why is a group appointment not available online?

Check that online booking is enabled in the Booking schedule, that the service is available for online booking and that the location, working hours and capacity allow the requested appointment.

#### Can I use the regular Schedule screen instead?

Use the regular Schedule screen for employee or resource working hours and availability. Use the Booking schedule for the template and concrete group appointments.

## Related

[Edit an employee or resource schedule](https://help.zoyya.com/en/article/how-to-edit-an-employee-or-resource-schedule-desktop-1ayc0hi/)
[Advanced settings for group appointments](https://help.zoyya.com/en/article/how-to-edit-advanced-settings-for-group-appointments-desktop-4fte7m/)